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Employee Policies and Procedures Manual

 

i I II III IV V VI VII VIII IX

i   Introduction

Office of Human Resource Management Administration

Notification of Personnel Policies and Procedures Manuals and Manual Change Notices

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I   Recruitment & Employment

Sources of Applicants for Staff (Non-Faculty) Positions

Categories of Positions

To Establish and Fill a New Permanent Classified Position

To Refill an Existing Classified Position

To Reclassify and Fill a Vacant Classified Position

To Reclassify a Filled Permanent Classified Position

To Establish and Fill a New Permanent Unclassified Position

To Refill an Existing Unclassified Position

To Establish and Fill a Temporary (Non-Student) Position

To Establish and Fill a Student Temporary Position

To Fill a Temporary Grant Position

Nepotism

Probationary/Trial Period

Promotion/Reassignment

Criminal History, Credit, Driver’s License and/or Comprehensive Background Check

Authorization for Employment in the United States

Disclosure of Applicant Information

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II   FLSA & Classification and Compensation Administration

Standard Official Work Schedule for Permanent Full-Time Staff Employees

Official South Carolina State University Workweek

Rest Periods

Overtime/Compensatory Time

Flexible Work Schedules

On Call and Call Back Pay

Minimum Age Provisions

FLSA Exemptions (Executive, Administrative and Professional Employees)

Records Required

Classification and Compensation: Classification Plan

Classification and Compensation: Pay Plan

Temporary Classification Plan

Research Grant Positions and Employment

Summer Compensation for 9-Month Faculty Members

Dual Employment

Supplemental Salary Approval and Reporting

Performance Based Pay

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III   Method of Compensation

New Hire Compensation

Deductions

Payroll Processes

Insurance and Retirement Contributions During Approved Leave of Absence

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IV   Holidays and Leave

General Policies

Holiday Guidelines

Annual Leave

Sick Leave

Employee Leave Transfer Program

Court Leave

Elections Leave

Short-Term Military Training Leave

Death in Immediate Family Leave

Volunteer Blood Drives Leave

Bone Marrow Donors Leave

State Employee Grievances and Appeals Leave

Hazardous Weather and Emergency Conditions Leave

Leave of Absence Without Pay

Family and Medical Leave Act (FMLA) Guidelines

Unauthorized Absence

American Red Cross Certified Disaster Service Leave

Educational Leave

Organ Donor Leave

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V   Employee Services and Benefits

Retirement

Service Retirement

Disability Retirement

Optional Retirement

Retirement - Creditable Service

Workers’ Compensation

Tuition Assistance

South Carolina State Health Insurance Program

Dental Insurance Program

MoneyPlu$

Life Insurance

United States Savings Bonds

Deferred Compensation

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VI   Employee Development and Assistance Programs

Orientation of New Employees

Staff Employee of the Year Program

Employee Service Award Program

Staff Development and Training

Employee Assistance Program

Adoption Assistance Program

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VII   Employee Relations

Affirmative Action Policy

Americans With Disabilities Act (ADA)

Smoking Policy

Employee Conduct

Ethical Conduct

Official Information

Dress Code

Telephone Use

Use of Equipment, Supplies and State Records

Solicitation and Distribution

Political Activities of Employees

Drug-Free Workplace Policy

Drug and Alcohol Policy for Campus Police Officers

Employee Conduct

Missing Funds/Missing Property

Employee Performance Management System (EPMS)

Sexual Harassment

Progressive Discipline Policy

Reduction In Force

Non-Faculty Employee Grievance Procedures

Workplace Violence

Equal Employment Non-Discrimination Policy

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VIII   Personnel Records

Freedom of Information

Official Personnel Records

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IX   Separation

Resignations/Terminations/Dismissals

Retirement

Death

Terminal Pay

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