South Carolina State University

STUDENT RIGHTS AND RESPONSIBILITIES
AUTHORITY AND RESPONSIBILITY
AUTHORITY AND RESPONSIBILITY
APPLICATION OF LAWS AND OFF-CAMPUS ACTIVITIES
CONDUCT VIOLATIONS
DISCIPLINARY PROCESS
APPEALS
SUMMARY SUSPENSION
DISCIPLINARY FILES – RETENTION AND ACCESS
DISCIPLINARY FILES MAINTAINED PERMANENTLY
DISCIPLINARY FILE MAINTAINED THREE YEARS AFTER GRADUATION
DISCIPLINARY FILE MAINTAINED THREE YEARS AFTER DATE OF HEARING
DISCIPLINARY FILE MAINTAINED ONE YEAR AFTER DATE OF HEARING
DISCIPLINARY FILE MAINTAINED UNTIL GRADUATION OR SIX YEARS FROM DATE OF HEARING
UNIVERSITY JUDICIAL BOARD

STUDENT RIGHTS AND RESPONSIBILITIES

SC State was established to provide for the transmission of knowledge, the pursuit of truth and the holistic development of students. SC State recognizes that students are members of the academic community and citizens of the community at large. As citizens, they enjoy the rights and freedoms granted to every citizen of the United States. It is also expected that students will balance their rights and freedoms with responsibility and respect for the rules and regulations of the University and the community.

Students attend SC State for the purpose of learning and participating in the activities of the University community. Students are expected to recognize the right and obligation of the University to establish and enforce reasonable rules for the good of the University community as a whole. A student who exercises his or her rights – a citizen, individually or as a member of a group, must assume full responsibility for his/her actions.

All students of SC State are expected to abide by local, state and federal laws and all published University policies and regulations. Violations of laws and regulations will be subject to disciplinary action by the University and/or the appropriate civil or criminal court.

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AUTHORITY AND RESPONSIBILITY

Conduct policies are promulgated by the Board of Trustees of SC State. The President is responsible to the Board for the total operation of the University. As the chief executive, the President is vested with the authority to assign disciplinary cases to special hearing committees or officers as he and/or she deems appropriate.

The Vice President for Student Affairs, as the President’s designee in these matters, has responsibility for the operation of student conduct. This responsibility includes formulating and implementing operating procedures for the judicial consideration of conduct violations and the imposition of sanctions in an efficient, consistent, fair, legal and educational manner. The Vice President for Student Affairs as outlined in the judicial process, delegates responsibility to administrative staff of the Division of Student Affairs to begin disciplinary proceedings.

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APPLICATION OF LAWS AND OFF-CAMPUS ACTIVITIES

SC State is not beyond the reach of the criminal laws of the United States, the State of South Carolina and the City/County of Orangeburg. While the rules and regulations of SC State are not intended to duplicate general laws, there are some aspects in which the lawful interest of the University, as an academic community, coincide with the broader public interest treated in general laws.

Students or student organizations that commit offenses against the local, state and federal laws are subject to prosecution by those authorities and may be subject to disciplinary action under University rules when their conduct violates institutional standards. Students at SC State are subject to the provisions of the rules of student conduct while on the University premises or University-related premises when involved with of-campus University activities. Students will be held accountable to the rules of the University for their off-campus activities when it can be ascertained that the off-campus act has a direct detrimental impact on the University’s educational functions. Any disciplinary action imposed by the University may precede and be in addition to any penalty imposed by an off-campus authority.

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CONDUCT VIOLATIONS

The following constitutes the official record of general violations of conduct rules and regulations at SC State. The following are not designed to define prohibitive conduct in exhaustive terms. Additional rules and regulations may be adopted and will be promulgated through campus communication channels. A student or student organization responsible for misconduct shall be subject to sanctions authorized by this code. Misconduct or areas of prohibited behavior include, but are not limited to:

FILING FALSE REPORT
Any student who, knowingly or willfully, furnishes false information to any representative of the University in the execution of his/her duties, or to furnish false information in any way to the University.
IMPROPER USE OF UNIVERSITY DOCUMENTS
Any student, who forges, alters or uses any institutional documents or instruments of identification with intent to defraud.
DISORDERLY CONDUCT
Any student who disrupts or obstructs teaching, research, student proceedings, administrative proceedings, disciplinary proceedings or any other activities of the University.
SIMPLE ASSAULT
Any student who offers corporal injury to another by force, or force unlawfully directed toward the person of another, under such circumstances as to create a well-founded fear of imminent peril, coupled with apparent ability to execute the attempt, if not prevented.
ASSAULT AND BATTERY
Any student who subjects any person (s) to any form of physical abuse on University premises or at University-related activities.
FAILURE TO COMPLY WITH A LAWFUL ORDER
Any student who fails or refuses to comply with the lawful directions or instructions of University officials acting in performance of his/her duties.
LARCENY
Any student who steals property from the university or private property on University premises.
MALICIOUS INJURY TO PERSON AND/OR REAL PROPERTY
Any student who inflicts damage upon or in any way abuses or misuses institutional and/or private property on institutional premises.
UNAUTHORIZED TRESPASSING
Any student who gains unlawful or unwarranted entrance to any University building or any University premises.
EMBEZZLEMENT
Any student who embezzles or converts to his/her own use without proper authority, any monies entrusted to him/her by a University office or organization including the Student Government Association, Campus Activities Board and/or any officially recognized student organization.
VIOLATION OF ALCOHOLIC BEVERAGE POLICY
Any student who violates any provision of the South Carolina criminal code of Alcoholic Beverages.
UNAUTHORIZED OCCUPANCY
Any student who occupies the residence hall room of a member of the opposite sex or a member of the same sex without authorization, to be present in unauthorized areas within residence halls or to aid or abet in the commission of unauthorized occupancy.
VIOLATION OF VISITATION POLICY
Any student who violates either singly or severally any of the provisions of the established and approved visitation policy of SC State during such times when and at such places where said policy is in effect.
FIRE PREVENTION/ POLICE AND CONTROL EQUIPMENT
Any student, who misuses, tampers with or otherwise disturbs without proper cause, any fire prevention and alarm boxes, including but not limited to thermal detectors in the ceilings of university buildings. Violation of the fire code shall also apply to this section.
LOUD AND UNNECESSARY NOISE
Any student or group of students who make unapproved use of moving or stationary sound systems on campus in such a manner as would disrupt or disturb the normal functioning of the University.
UNLAWFUL SOLICITATION/FUNDRAISING
Any student or group of students who violate any provision of the SC State Solicitation and Fund-Raising Policies.
OBSTRUCTION OF JUSTICE
Any student who destroys or alters evidence or prevents or attempts to prevent evidence from being offered before any judicial body or to deliberately lie or offer false testimony in any hearing or judicial action.
PETS PROHIBITED
Any student who has a pet of any kind in any University building except those considered to be seeing-eye dogs.
VIOLATION OF SECURITY OF RESIDENCE HALL
Any student who enters a residence hall after closing hours without proper authorization or without the assistance of the residence hall security person. It shall be unlawful to aid or abet anyone entering a residence hall after closing hours. It shall also be unlawful for any person to leave the residence hall through any exit other than the designated entry/exit door.
VIOLATION OF OVERNIGHT GUEST POLICY
Any student who violates any provision of the SC State Overnight Guest Policy.
HARASSMENT
Any student, who taunts, challenges or provokes any student or University official, subject another to offensive touching, making replicated remarks in repeatedly coarse language or engage in any other coarse or alarming conduct serving no legitimate purpose.
LITTERING
Any student who intentionally or recklessly causes to be blown, scattered, spilled, thrown, placed or otherwise disposed, any litter on the property of SC State or property on which University events are held.
HAZING
Any student who violates any provision of the South Carolina criminal code as relates to hazing.
FIREWORKS
It shall be unlawful for any student to possess, ignite or detonate any fireworks or other flammable materials which could cause damage to person or property by fire, explosion or similar means on University premises or property on which University events are held.
SEXUAL HARASSMENT POLICY
Any student who violates any provision of the SC State Policy on Sexual Harassment.
UNAUTHORIZED USE OF UNIVERSITY NAME
Any student or group who uses the name or insignia of SC State, without proper authorization.
COMPUTER ABUSE
Any student who misuses computers on University premises including, but not limited to, plagiarism of programs; misuse of computer accounts, unauthorized destruction of files; creation of illegal accounts; possession of unauthorized passwords and disruptive or annoying behavior on the University’s computer systems.
UNLAWFUL TELEPHONES
Any student who makes or assists in making unauthorized telephone calls or otherwise misuse or abuses telephone equipment, including but not limited to, possession of unauthorized account numbers.
ARSON
Any student who ignites a fire or, in any way responsible for igniting a fire, with destructive intentions, on University premises.
SALE OF TEXTBOOKS
Any student who sell book(s) that he/she does not own without prior authorization from the owner of the book(s).
TAMPERING METER
Any student who alters, tampers with or bypasses a meter, which has been installed on University premises for the purpose of measuring the use of electricity or gas or water.
GAMBLING
Any student who participates in any form of gambling on University premises or at any University related activities in accordance with South Carolina law, raffles and games of chance are considered to be unlawful.
WEAPONS: POSSESSION AND UNLAWFUL POSSESSION
Any student who uses, possesses or stores any weapon on University premises or at University-sponsored activities without authorization. Weapon means any object or substance designed or used to inflict a wound, cause injury, or incapacitate, including but not limited to, all firearms, pellet guns, BB guns, bludgeons, metal knuckles, switchblade knives and knives designed for the purpose of offense or defense. Any student found with a weapon will be subject to summary suspension, subsequent expulsion from the University and criminal prosecution.
GENERAL STATUES
Any student who commits any act which is a violation of a criminal law of the United States, a law of the State of South Carolina or a local ordinance.
ACADEMIC MICONDUCT POLICY
Any student who violates any provision of the University Academic Misconduct Policy.
VIOLATION OF DRUG POLICY NARCOTICS AND CONTROL SUBSTANCES
Any student who violates any provision of the SC State Drug Policy as related to SC criminal code.

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DISCIPLINARY PROCESS

All students and student organizations are subject to the disciplinary procedures outlined in this code. If a student, allegedly involved in a violation of the Student Code of Conduct, separates or graduates from the University, prior to a hearing being held, the disciplinary process can continue at the discretion of the University. If a hearing is not pursued upon the separation of the student, the pending charges will be resolved, at the discretion of the University prior to any future readmission.

INITIATION OF CHARGES
The Director of Judicial Affairs bears the responsibility for the initiation of disciplinary procedures against a student for alleged misconduct. Any member of the University community may register a complaint in writing with the Director of Judicial against a student for alleged violation of University Policy. A report filed by the University Police Department constitutes a complaint. The Director of Judicial Affairs will review instances of reported misconduct to determine if disciplinary proceedings should be initiated. In the absence of sufficient information as determined by the Director a complaint will be dismissed. In the case of dismissal, the Director shall inform all appropriate persons within five days (excluding weekends and holidays) from the date that the complaint is filed.
NOTIFICATION OF CHARGES
Once it is determined that disciplinary proceedings will be initiated, the accused student will be notified in writing and asked to appear for a Pre-Hearing conference. Through this written notification, a specified date and time (outside of the student’s academic schedule) will be assigned for the student to meet with the Director of Judicial Affairs. The accused will be considered properly notified when the letter has been delivered to the student’s address as indicated in the most current records in the Office of Records and Registration/
Residence Life and Housing.
PRE-HEARING CONFERENCE
The judicial process consists of two stages: 1) Pre-Hearing/
Administrative Hearing and 2) Judicial Board Hearing. The purpose of the Pre-Hearing is to engage in discussion and ensure that the accused student is knowledgeable of the disciplinary process. The Judicial Board Hearing is the forum for validating the accusation and rendering a final decision on the merits of the evidence provided. The following will occur at the Pre-Hearing:
1. An explanation of the charges against the accused will be provided.
2. The student will be presented options for resolution of the disciplinary charges.
3. The student may offer relevant information to the Director of Judicial Affairs.
After the student has been advised of the allegation(s), the student shall indicate whether an Administrative Hearing or a Judicial Board Hearing is preferred. However, the Director of Judicial Affairs has the authority in all cases to designate whether an Administrative Hearing or Judicial Board Hearing will be held notwithstanding the student’s request.
If an Administrative Hearing is requested, the student has accepted responsibility for his/her involvement in the incident and has agreed to allow the Director of Judicial Affairs to impose sanction(s) based on evidence and information gained during the Administrative Hearing.
During the interval of time between the Pre-Hearing/Administrative Hearing and the Judicial Board Hearing, the Director should be contacted concerning questions.
FAILURE TO RESPOND
If the student does not appear for a Pre-Hearing/Administrative Hearing, after being notified in writing, of the charge(s) and hearing date, the hearing will be conducted by the Director of Judicial Affairs and a determination will be made based upon the available information.
DISMISSAL OF CHARGES
If the Director of Judicial Affairs determines as a result of the Pre-Hearing that insufficient information exists to justify a hearing, the charge will be dismissed. The Director of Judicial Affairs, shall inform all appropriate persons within five days (excluding weekends and holidays) from the date of the Pre-Hearing Conference.
OPTIONS FOR RESOLUTION OF DISCIPLINARY CHARGES
The options available to accused students for resolution of disciplinary charges are:
1. Plead not
  responsible to the charger(s) and request a hearing before the Judicial Board where a determination of responsibility will be made. If held responsible by the Judicial Board, an appropriate sanction (s) will be determined.
2. Accept responsibility for the charge(s) and elect to participate in an Administrative Hearing with the Director of Judicial Affairs to determine a(n) appropriate sanction(s).
3. Accept responsibility for the charge(s) and elect for the Director to determine an appropriate sanction. The Director may decline to conduct the hearing, if appropriate, in which case the matter must be heard by the Judicial Board.
JUDICIAL BOARD HEARING PROCEDURES
Student will be notified in writing of the date, time, and location for the for the Judicial Board Hearing. During a hearing, the accused student has the right to:
1. Appear in person,
  hear all information
  presented and present any revelant information call witness and ask questions of witnesses present at the hearing.
2. Elect not to appear at the hearing, in which case the hearing shall be conducted in the accused student’s absence.
3. Refuse to answer any questions or make a statement; the hearing
  authority shall make its
  decision solely on the
  basis of information
  presented at the hearing.
4. All hearings shall be conducted in private sessions. All statements, information or comments given during hearings will be held in the strictest confidence by members of the Judicial Board, University staff, witnesses and advisors before, during and after deliberation. These persons may be asked to sign a confidentiality statement.
5. The hearing authority will exercise control
  over the hearing to avoid needless consumption of time, repetition of information and/or to prevent the harassment or intimidation of participants. The hearing can be recessed at any time.
6. All hearings shall be
  conducted in an informal manner and technical rules of evidence will not be applied. The taking of statements of witnesses may be done by discussion, though the testimony of each witness may be subject to question and rebuttal. Witnesses (except for the accused) shall be present during a hearing only during the time they are testifying. While written statements are admissible, the accused shall have the opportunity to question and rebut the testimony of the principle party, unless extenuating circumstances preclude this option.
7. The Director of Judicial Affairs is responsible for scheduling, coordinating and presenting all cases.
8. The hearing authority will make a tape recording of all hearings, where a student pleads not responsible or when an accused student requests it. The accused student shall have the right, upon request, to listen to the recording in the presence of a University staff member, as designated by the Director of Judicial Affiars.
HEARING DECISION
Immediately upon completion of the hearing, the hearing authority shall, in private session, consider the information presented to determine responsibility or to drop the charges due to insufficient information. The hearing authority shall consider only the information presented at the hearing, and responsibility can only be determined by clear and convincing information.
In a Judicial Board Hearing, a majority vote of board members present shall be required to find the accused responsible and to assign a particular sanction. If responsibility is acknowledged or is determined prior to the determination of the sanction, the hearing authority can allow the introduction of written and/or oral statement(s) detailing the impact the violation caused on the victim. Information concerning any past disciplinary record of the accused student will be presented to the hearing authority in the presence of the accused student who can comment on the past record. This information will be presented by the Director of Judicial Affairs for consideration in determining an appropriate sanction.

NOTIFICATION OF THE DECISION
Upon completion of the deliberation, the hearing authority will prepare a written recommendation of sanction(s) if any, and notify the Director of Judicial Affairs, who then is responsible for forwarding the official written decision to the accused. The hearing authority will make every attempt to do this within 48 hours after the completion of the hearing. The written decision in the form of a recommendation shall consist of the findings of fact, the determination of responsibility, the complete description of any sanction(s) imposed or the decision to drop the charge(s) due to insufficient information.

SANCTIONS
Disciplinary sanctions are imposed both to protect the University community from behaviors that are detrimental to the educational process and to assist students in identifying acceptable parameters of their activities and consequences of future behaviors. The severity of the sanctions imposed is intended to correspond with the severity and/or frequency of the violation as well as the student’s willingness to recommit him/herself to good citizenship through behaviors that fall within the conduct regulations of the University.
The following disciplinary sanctions, singly and/or in combination, may be imposed upon a student responsible for a violation:

SERVICE OR SPECIAL ASSIGNMENT
This involves a project assigned to the student and will be designed by the hearing authority to be “case specific” (i.e., the project must be rehabilitative in nature, designed so that it is rationally connected to the type of offense committed). A description of the work assignment is provided by the hearing authority. The hearing authority may, it its discretion, take into consideration the academic endeavors of the student charged.
RESTITUTION
Restitution is an appropriate monetary reimbursement for actual damage to, destruction of, or misappropriation of University property or property of any persons resulting from conduct in violation of the Student Code of Conduct. The hearing authority will recommend appropriate restitution.
TERMINATION OF THE PRIVILEGES OF A REGISTERED STUDENT ORGANIZATION
This sanction constitutes the loss of any or all privileges of a registered student organization. Imposition of this sanction does not preclude disciplinary charges against individual members of the organization.
TERMINATION OF REGISTRATION OF A REGISTERED STUDENT ORGANIZATION
This sanction is the discontinuation of the registration of the registered student organization. This means the organization can no longer function for the time specified by the hearing authority. Imposition of this sanction does not preclude disciplinary charges against individual members of the organization.
REVOCATION OF CHARTER OF A STUDENT ORGANIZATION
This sanction is defined as the discontinuation of the charter of a student organization. This means the organization call no longer function as a recognized organization of the University either permanently or for a specified period of time. Once a charter is revoked, an organization must reapply for a charter to function at the University. Imposition of this sanction does not preclude disciplinary charges against individual members of the organization.
RESTRICTION
Restriction is defined as
a student’s exclusion from a specific facility or facilities, such as a gym, the student center, the dormitories, or other areas on campus for a specific period of time.
RESIDENCE HALL SEPARATION
This sanction is defined as removal of the student’s privilege to apply for and/or live in a particular University residence facility either permanently or for a specified number of semesters. In no case will separation be less than the remainder of the semester during which the violation occurred. A student separated from a residence facility is not eligible for refund of unused room or board.
RESIDENCE LIFE EVICTION
This sanction is defied as removal of a resident from any University resident facility either permanently or for a specified period of time. In no case will
eviction be less than the remainder of the semester during which the violation occurred. Students who are evicted from the residence community are prohibited from returning to or visiting any University residence facility or associated dining facilities. A student evicted from the residence community is not eligible for refund of unused room or board.
DISCIPLINARY REPRIMAND
This sanction is defined as an official notification by the Vice President for Student Affairs that is formally communicated by letter to the student. A conviction for any repeated offense during a period of one semester or a period otherwise stipulated will result in more severe action.
DISCIPLINARY PROBATION
This sanction is defined as a specified period of review and observation during which a student has been officially notified that conduct was inappropriate. During a period of disciplinary probation, a student may not represent the University in anyway. During this period, the student may not participate as an active member of any University-recognized organizations. In no case shall a probationary period be less than three months. A disciplinary probation may also involve a combination of other sanctions and/or conditions. During the probationary period, a conviction of a repeated offense or failure to meet conditions of the probation may result in suspension.
SUSPENSION
Suspension is defined as the disciplinary separation from the University for a specified period of time, involving denial of all student privileges during the suspended period. The suspension shall be effective on the date of the notice of suspension or later if so stated in the notice. The notice of suspension shall include the date and conditions upon which the student may petition for readmission. Conditions for readmission may include, but are not limited to: disciplinary probation for a specified period of time; non-residence in University residence facilities; restricted visitation to specified University facilities and written statement from an accredited mental health professional or medical doctor verifying the capability of the student to function successfully at the University.
A student separated from the University by suspension may not enter University premises or University-related premises without prior approval from the Vice President for Student Affairs or a designee.
EXPULSION
Expulsion is defined as the permanent disciplinary separation from the University involving denial of all student privileges. Expulsion shall be effective on the date of notice of the expulsion, or later if so stated in the notice and shall be entered into the student’s permanent record (transcript).
A student separated from the University by expulsion may not enter University premises or University-related premises without prior approval from the Vice President for Student Affairs or a designee.

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APPEALS

Appeals of decisions by any hearing authority must be presented specifically described in writing to the next level of authority in the disciplinary chain of command. An appeal is not a new hearing. Rather, it is a review of the record of the original hearing. The accused student and his/her advisor have the right to review the accused student’s disciplinary file, including any tape recording of the hearing to prepare for appeal.

GROUNDS FOR APPEALS An appeal may be sought on the following two grounds:
1. On a claim of error in the hearing procedure: or
2. On a claim of new evidence or information material to the case which was not available at the time of the hearing.
PROCEDURES FOR APPEALS
Appeals sought on the grounds of a claim of error in the hearing procedure must be presented to the Vice President for Student Affairs, specifically described in writing, within three days (excluding weekends and holidays) of the date of the written notification of the decision. The appeal authority will review the appeal within three days (excluding weekends and holidays) of receipt of the appeal.
Appeals sought on the grounds of new evidence or information material to the case not available at the time of the hearing must be presented to the appropriate appeal authority, specifically described in writing, within three days (excluding weekends and holidays) of the new evidence having been discovered. The appeal authority will review the appeal within five days (excluding weekend and holidays) of receipt of the appeal.
Any sanction imposed as a result of a hearing shall remain in effect during the process of appeal. The appeal authority has the authority, under extenuating circumstances, to defer the imposed sanction while an appeal is in process.
An appeal may be dismissed if not sought on proper grounds. If an appeal is upheld, the case, with procedural specification, shall be referred to the original hearing authority. Sanctions may not be increased as a result of an appeal.
Immediately upon completion of its review of the appeal, the appeal authority will prepare a written decision and notify the Vice President for Student Affairs or a designee, who then is responsible for forwarding the written decision of the appeal authority to all appropriate persons.
DISCIPLINARY CHAIN OF COMMAND
The following is the disciplinary chain of command:
University Judicial Board Vice President for Student Affairs
University Appeals Committee Vice President for Student Affairs
Vice President for Student Affairs President

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SUMMARY SUSPENSION

Summary suspension
is an action which requires a student to leave the University property immediately and not return during the suspension period, and/or to comply with other stated conditions for a specified period. Summary suspension may be imposed upon a student by the Vice President for Student Affairs or a designee when there is reason to believe, based on available facts, that the student represents an immediate threat to the safety, health or welfare of him/herself, other persons or property. This summary action is warranted by potential or threatened danger or disruption, but is indicated only when the serious nature or immediacy of the threat makes it impractical to follow normal disciplinary procedures. A student may be summarily suspended for a specified period of time or the suspension may be scheduled contingent upon certain events or conditions.
When a student is summarily suspended, (s)he is given a copy of the Student Code of Conduct and written notification explaining the reason for and duration of the suspension, as well as any conditions that may apply. A student notified of such summary action shall, upon written request, be given an opportunity to meet with the Vice President for Student Affairs or a designee within five days (excluding weekends and holidays) from the date of the request. It is not the purpose of this meeting to hear information concerning responsibility of pending or possible charges against the student. Rather, this meeting shall be held to consider only the following information related to the Summary action:
1. The reliability of information alleging a student’s misconduct, and
2. Whether the conduct or surrounding circumstances reasonably indicate the student’s presence on campus poses an immediate threat to the safety, health or welfare of persons or property.
Following the imposition
of summary suspension, standard University disciplinary procedures shall be provided as expeditiously as possible. Unless circumstances render the implementation of standard disciplinary procedures impossible or unreasonably difficult, these procedures shall be initiated within ten days (excluding weekends and holidays) from the effective date of the summary action.
Any student who is
summarily suspended and returns to University property and/or violates other stated conditions during the specified period shall be subject to further separate actions and may be treated as a trespasser. Permission to be on University property for a specific purpose must be requested and obtained in writing or by telephone prior to any conduct contrary to the suspension or conditions. Said permission may be granted by the Vice President for student Affairs or a designee.

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DISCIPLINARY FILES – RETENTION AND ACCESS

Disciplinary files are retained by the Office of Judicial Affairs. A student’s disciplinary file is not released outside the University without written consent of the student. Disciplinary information will be provided to individuals with the University who are determined to have a legitimate, educational interest in obtaining this information in accordance with the Family Education Rights and Privacy Act of 1974, as amended.

A student’s disciplinary file is retained for five years. In cases involving multiple sanctions, the maximum sanction imposed determines how long a file is retained before it is destroyed.

The University Judicial
Board can serve as both an original and an appellate hearing authority. In addition, the University Judicial Board serves as an advisory board to the Vice President for Student Affairs with regard to the formulation of appropriate policies relative to the operation of the Student Code of Conduct.
Any recommendation of the University Judicial Board shall be forwarded to the Vice President for Student Affairs for approval and implementation.
The University Judicial
Board shall consist of the following members appointed by the President of the University; a Chairperson from the faculty; two faculty members recommended by the Vice President for Student Affairs in consultation with the President of the Faculty Senate; two staff members recommended by the Vice President for Student Affairs and two students recommended by the Student Government Association President.
The President of the University shall appoint alternate members to serve during holidays and summer sessions.

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